Managing commercial properties involves balancing finances, tenant needs, maintenance tasks and more. Commercial property management software addresses these challenges directly. Instead of relying on multiple systems or manual processes, office, industrial and retail property managers now have an integrated solution designed specifically for their industry. From financial reporting and tenant communications to investment management, the right software can simplify your workflow dramatically.
Here are 10 powerful features of Yardi Breeze and Yardi Breeze Premier that can streamline your daily operations and help your business run more efficiently.
1. Integrated financial reporting
Still wrestling with spreadsheets? Integrated financial reporting tools can put those headaches behind you. Advanced software offers real-time financial insights without the risk of manual entry errors. Instead of chasing down numbers, you’ll have clear, real-time financial snapshots when you need them. Budgeting and forecasting become simpler and quicker. And when financial data is accurate and accessible, you experience less stress, fewer mistakes and more confidence in your decision making.
2. Tenant portal
Tenant portals simplify interactions and reduce administrative clutter. Tenants pay rent online, submit maintenance requests digitally and communicate directly through the portal. With fewer calls and emails to handle, your staff spends less time on routine tasks. Portals also give tenants 24/7 access to important lease information, billing history and property updates. This convenience encourages timely payments and increases tenant retention. It’s a smoother experience for everyone involved.
3. Clauses & options
Managing lease clauses and options doesn’t have to be stressful, and it’s a huge benefit to be able to track them in one place. Commercial property managers using Breeze Premier can easily add a clause to a lease or a renewal option to a tenant. These can also both be pushed out to the tenant’s CommercialCafe portal or be kept hidden. Either way, it’s easy to track important lease info within Breeze’s tenant record, which provides a lease abstract of tenant info, dates, renewal options, clauses and more.
4. Job costing software
Ever wonder if renovation and repair projects are really staying on budget? Job costing functionality provides clear visibility into your spending. See labor costs, material expenses and vendor charges in real time. Spot overspending instantly and adjust plans accordingly. With this precise financial oversight, unexpected costs become rare, and project budgeting becomes simpler.
5. Real estate investment management software
When your real estate investments grow, tracking them manually becomes a daunting task. Investment management software helps by organizing critical portfolio details in a single, accessible place. According to Chris Barbier, director at Yardi, “If you have outside investors, an investment management solution is crucial to your ability to retain them, attract new ones and bolster the financial security of your business.”
Using software like Yardi Investment Manager streamlines investment tracking. You get instant insights into each property’s performance and potential risks. Plus, online portals linked to investment management software simplify communication with investors. Investors gain secure, real-time access to reports, reducing confusion and building trust. That means less administrative effort, smarter decisions and stronger relationships with your investors.
6. Common area maintenance charges (CAMs)
Handling common area maintenance charges is notoriously complex. Built-in CAM functionality simplifies the entire process, automating calculations that once took hours. It helps you accurately reconcile estimated charges with actual expenses each year. Automated reporting reduces disputes, increases transparency and improves tenant relationships. With fewer errors and clear communication, you’ll spend less time on paperwork and more time managing your properties.
7. Owner portal
Owners value clear communication and easy access to their property data. Owner portals give them exactly that: real-time updates, financial statements and maintenance records in one place. Instead of waiting for monthly reports, owners can instantly see property performance and lease details online. This transparency builds trust, reduces questions and strengthens your relationships with property owners. Better communication means fewer misunderstandings and more confidence in your management approach.
8. Mobile apps
A mobile property management app like the Yardi Breeze App means property managers can approve maintenance requests, access tenant details and update records right from their phones. The CommercialCafe Tenant app offers tenants the convenience of managing rent payments and reporting issues directly from their smartphones. Finally, the Yardi Breeze Owner Portal app gives property owners an easy way to view KPIs, reports and open maintenance requests. All apps are available in the App Store and Google Play.
9. User access & security
Protecting sensitive tenant information is crucial in commercial property management software. User access controls let you precisely determine who sees specific data and features. With clearly defined roles, you limit data exposure and reduce the risk of costly breaches. You can grant different access levels to maintenance teams, leasing agents or financial staff, keeping everyone focused only on what they need. Stronger security measures build trust with tenants, reassure property owners and help maintain regulatory compliance.
10. Built-in property maintenance software
Maintenance can quickly become overwhelming without the right tools. Built-in property maintenance software simplifies the entire process. Tenants submit maintenance requests online, making issues easy to track. Managers can quickly assign jobs, set priorities, track labor time and schedule vendors directly within the software. Automated reminders and status updates keep everyone informed and reduce follow-up calls. This streamlined approach leads to faster response times, improved tenant satisfaction and less downtime overall.
11. Artificial intelligence
Yes, even smaller commercial operators can access and benefit from AI tools. Yardi Smart AP is a free tool for Yardi Breeze Premier clients that streamlines invoice processing with our AI-powered OCR engine. That means time savings, increased efficiency, reduced overhead and more.
Any questions?
Questions about how our commercial property management software can do these 11 tasks and more? Start a live chat or contact us when you’re ready. We’re always here to help.
