Marketing Your Properties Online: Words (Not) To Say


Are your rental listings attracting prospects? When you’re marketing your properties online, there are certain messages you want to avoid. There are also specific words that you might think will attract renters but can leave a negative impression on readers.

But we’re not going to simply tell you what not to do. We’ll round out the article with some tips on what you should say when marketing your properties online.

Man covering mouth in shock that he said something he should not have in his property marketing

Messages to avoid in your online rental listing


Here’s an example of online property marketing assuming the reader’s preference:“Our properties offer great throwback designs to a simpler time.”

It’s very possible your prospects and residents aren’t into old-fashioned décor. In other words, you’re unintentionally telling them to move along and look for something else. Instead, ask each prospect what they’re looking for, then highlight their interests throughout your communications, property tours, etc.


“We’re much more affordable than several other properties across the street.”

This is almost like giving free advertising to your competition. Wouldn’t you want to see if those higher-priced units come with bonus amenities that make the extra cost worth your while?

It’s also a bad look to be negative. Stick to marketing your own property and show everyone why they should rent with you. If you just renovated several vacant units while your competition lags behind, focus on how great your improvements are. Don’t even mention the folks “down the street.”


“We haven’t had time to redo the carpeting, but that’s why this unit is such a great deal!”

If any aspect of your property isn’t up to snuff, make it a priority to renovate and improve those items. If you have photos that show old or ragged carpeting, for instance, explain that you have plans to change the carpeting before anyone moves in.


“Have friends who want to live here? Let’s get together to work it out.”

It’s never a good idea to try to sell someone on a feature or idea you can’t provide as a certainty. If we go with this example, you have no way of knowing that all three prospective renters will pass a credit and criminal background check. This is a perfect of example of what not to say when marketing properties online.

Pro tip: It’s always a good idea to ask for references. Just don’t make promises you can’t keep.


“It might be a noisy neighborhood, but that’s the price you pay for such a great location.”

Never ask anyone to make a sacrifice. You might as well be challenging your prospect to keep looking until they find their dream home. On the other hand, if the prospect has a concern, acknowledge what they’re saying, then contrast it with positive features of the property that offset the negative.

Other words to avoid in online property marketing


It’s well-established at this point that this word sounds like a substitute for “small” or “cramped.”


Like cozy, this word sounds like you’re covering something up. Are you putting a positive spin on a tiny, unrenovated kitchen? That’s not charming. It’s undesirable.


This should be a given. How dirty was it before?


Do you mean no closets? Angled walls?


Old. If you are referencing a particular style — like mid-century modern — say so!


Why? Some people are just casually browsing rentals. However, you might be able to motivate them with the perfect strategy, which includes knowing what not to say in your online property marketing.


This makes your residents sound like cogs in a machine, not individuals.

Overused words and phrase to avoid


The square footage will tell the story of how much space there is in the unit. Instead, describe the space and include pictures to let them see how it can be used.

“Sparkling pool”

It’s not like you have magic water that reacts different to sunlight.

“Ample parking”

There’s nothing wrong with this one, per se, but it’s been overused in online property marketing. Try something more compelling, as long as it applies to your property. For instance: 

  • Secure parking
  • Unlimited parking 
  • Video-monitored parking lot

“Lush landscaping”

Rainforests can be described as lush.

Words to use in online property marketing

Let’s flip the script. Here are some words you absolutely should consider using when marketing your properties online.


Use “you” as your pronoun in any descriptive sentences to give the reader a sense of ownership already. Write like you are talking to a person who will probably move in. “You will see breathtaking mountain views from your kitchen.” “You can get to the freeway in just five minutes.”


This is where your residents live, so your online property marketing should reflect this reality. Use this word instead of “unit.” You could also say “apartment home” if you feel it’s more accurate.


If you’ve done anything to update your vacant space — whether it’s residential or commercial — let readers know right away. Updates tell potential renters that you’re the kind of landlord who takes care of their properties. It also puts them at ease to know there’s at least one thing they don’t have to worry about fixing anytime soon.


Be sure to describe the grounds as well as the building, especially if you live in an area with nice weather. Landscaping and other curb appeal factors add value to rentals too. (We’ve even heard “matured landscaping,” but opinion is split on that one among our team.) You can even give a few examples of the trees, plants and flowers you’re maintaining — complete with photos of the property.


These are nice words to describe the vibe of your property, a courtyard, etc. (Don’t forget the photos.)


Let renters know your space is ready to go, and there will be no wait or hassle moving in.


If your vacancy has any updated finishes, be sure to call them out in your online listing.


People want to know there’s going to be room for all their stuff.


Create the feeling that your residents are part of a community. “Residents” is an appropriate term in multifamily, but if you’re talking to your residents about the community, say “neighbors.” It can also help ease a family’s transition if they’re downsizing from a house to an apartment.


Whether you allow pets or not, being upfront about your policy will make sure you attract the right applicants without wasting anyone’s time.

Remember, you need to know the difference between pets and emotional support animals.

Also see: What Pet Policy Is Best For Property Managers?


An oldie but a goodie. It’s always smart to name the nearby schools, shopping centers, distance to public transport, etc.


Like any ad, you should include a clear call to action that will help convert prospects into leads. Tell them what the next step is. If you use Yardi Breeze and market your residential properties on (for free), interested renters can apply online right then and there.

More to come!

We’ll keep adding to this list as we discover new words and phrases to use (and avoid) in your online property marketing.